LIVE SYSTEM
Product Requirements Document

Integrated Waste &
Workforce Management
System

A unified digital platform for sustainable campus operations.

S
D
W
4-Stage Lifecycle • Real-time GPS Tracking • 100% Digital Compliance
Sustainability Focus
Digital Compliance
PART 01

Intelligent Waste Lifecycle Management

4-Stage Waste Lifecycle

Clear step-by-step process with complete tracking, photo proof, GPS verification, and compliance at every stage.

STEP 01
Spot User
Source Logging
PENDING PICKUP
Waste is logged at the point of generation (Hostels, Mess, Academic blocks). System captures photo proof with GPS and records initial bag/bin count.
Key Features
  • Photo proof with auto GPS + timestamp
  • Bag / Bin count entry
  • Linked to specific location/block
  • Automatic status update
Data Captured
Location • Waste Type • Quantity (kg) • Bag Count • Photo • GPS Coordinates • Timestamp • User ID
STEP 02
Driver
Collection & Verification
IN TRANSIT
Driver receives assigned pickups, verifies the logged waste on-site, and confirms collection using GPS scanning along the designated route.
Key Features
  • GPS route confirmation & logging
  • On-site photo verification
  • Real-time status update
  • Route optimization support
Data Captured
Driver ID • Pickup Time • GPS Route • Photo on Pickup • Verified Quantity • Status Change
STEP 03
Segregator
Sorting & Weighing
SEGREGATED
At the segregation yard, waste is sorted into proper categories. Final accurate weights are recorded for reporting and vendor allocation.
Key Features
  • Category-wise segregation
  • Precise digital weight capture (kg)
  • Category-wise digital logs
  • Ready for vendor allocation
Data Captured
Segregator ID • Final Weight (Organic/Recyclable/Reject) • Category Split • Timestamp • Audit Log
STEP 04
Disposal User
Final Handover
COMPLETED
Final handover to authorized and certified vendors. Complete compliance documentation, digital receipts, and audit trail are generated automatically.
Key Features
  • Vendor verification & digital signature
  • Full legal compliance logs
  • Weight reconciliation report
  • End-to-end audit trail for authorities
Data Captured
Vendor Details • Handover Time • Compliance Certificate • Digital Signature • Final Weight • Full Audit Trail
LIVE TRACKING

Real-time GPS Tracking & Route Visualization

Live monitoring of collection vehicles with route progress and pickup status.

Live Collection Map • Campus | Collection points
6 Vehicles Active
V-01
V-03
V-05
Completed
In Progress
Active Collection Vehicles
V-01 • Suresh K.
Men's Hostel → Central Kitchen
92% Route
On Time
V-03 • Ramesh P.
Ladies Hostel → Segregation
67% Route
On Time
V-05 • Kumaravel M.
Academic Block → Yard
41% Route
Delayed
12 Pickups Today
8 Completed

Waste Categories & Tracking

All supported waste streams with daily averages and handling protocols.

Organic
5,500 kg
Vermicomposting
Plastic
1,850 kg
Recyclable vendor
Paper
980 kg
Recyclable vendor
Metal
420 kg
Recyclable vendor
Glass
310 kg
Recyclable vendor
Sanitary
180 kg
Incineration
Reject
95 kg
Hazardous protocol
E-Waste
65 kg
Authorized recycler
DATA ENTRY

Daily Waste Entry

Record new waste logs with photo proof, bag count & remarks. All fields required for full traceability.

Click to capture or upload photo
GPS + Timestamp will be auto-attached
Entry will be logged with your user ID and timestamp for audit trail.
Handover Status: Pending Pickup
LIVE OPERATIONS

Real-time Operations Control

live_tracking_system.campus.ac.in
TOTAL WEIGHT TODAY
10240
Kg
ORGANIC (BIO)
5620
Kg
RECYCLABLE
4620
Kg
COMPLETED PICKUPS
84
84%
Live Collection Log
Location Waste Type Quantity Shift Status
PART 02

Workforce Attendance & Compliance

Employee Master & HR
Payroll • PF/ESI • Compliance
Suresh Kumar
Driver • ID: STAFF-4022
Active
Joining Date
15 Mar 2023
Role / Department
Driver - Waste Collection
Wage Type
Daily Wage • ₹850/day
Contractor
Green Clean Services
Payroll Linkage
Attendance Linked 100%
This Month Wages ₹25,500
Overtime (hrs) 12.5 hrs • ₹2,125
Auto-calculated from attendance logs
PF Details
PF Number: TN/VEL/12345/678
UAN: 123456789012
PF Contribution (Employer): ₹1,020
Compliant
ESI Details
ESI Number: ESI-901-22-445
ESI Contribution (Employer): ₹425
Dispensary: Vellore ESI Dispensary
Active & Compliant
Payroll is automatically calculated from daily attendance + GPS check-in. PF & ESI are linked for compliance reporting.
Smart Attendance Control
Selfie + GPS Verification
Selfie + GPS Check-in
Prevents buddy-punching
SHIFT TIMING
8:30 AM — 5:30 PM
OVERTIME TRACKING
Auto-calculated
LEAVE STATUS
Direct HR Link

Attendance Performance KPIs

92
On-Time
Staff Presence
5
Late
Average daily
3
Absent
Flagged by GPS
12h
Avg Overtime
Per week (auto-calculated)
Staff Presence Monitoring
Real-time view of daily In/Out records. The system flags discrepancies between shift schedule and actual GPS clock-in location.
Weekly Off & Leave Tracking
Automated leave balances and weekly off management. Integrated absentee status triggers alerts for contractor supervisors.

Detailed Attendance Log

In/Out time, overtime & GPS-verified records (last 5 days)

Employee Role Date In Time Out Time Shift Overtime Status
Suresh Kumar
STAFF-4022		 Driver 12 Jun 2026 08:27 17:42 Morning +42 min Present
Lakshmi Devi
STAFF-4187		 Segregator 12 Jun 2026 08:31 17:35 Morning +5 min Present
Ramesh P.
CON-219		 Helper (Contract) 12 Jun 2026 08:45 17:55 Morning +25 min Late
Priya S.
STAFF-3901		 Supervisor 11 Jun 2026 — — Morning — Absent
Kumaravel M.
STAFF-4055		 Driver 11 Jun 2026 08:22 19:10 Morning +1h 40m Present
STRATEGIC GOAL • 2026

The 10% Reduction Goal

Our aims for a 10% reduction in total waste generation by 2026. This platform provides the data required for this transformation.

Impact Analysis
Monitoring overall trends, identifying hotspots, and quantifying the cost impact of waste management operations.
Compliance Visibility
100% digital audit trail for PF and ESI payments, linking ground operations to administrative accountability.
ANALYTICS

Waste Generation Trend (Last 7 Days)

Data updates with live entries
Avg Daily Total
9,840 kg
Peak Day
11,420 kg
12 Jun (Today)
7-Day Reduction
-4.2%
On track for 10% goal
COMPLIANCE & HANDOVER

Vendor Handover Log

Certified vendor handover records with compliance documentation.

Date Vendor Waste Category Quantity Status Compliance Docs
12 Jun 2026 Green Earth Recyclers Plastic + Metal 2,340 kg Completed View Docs
11 Jun 2026 Vellore Bio Compost Pvt Ltd Organic 5,820 kg Completed View Docs
11 Jun 2026 Safe Waste Incineration Sanitary + Reject 275 kg Completed View Docs
10 Jun 2026 Green Earth Recyclers Paper + Glass 1,480 kg In Progress Pending signature
THE UNIFIED VISION

One App.
One Dashboard.

The final application serves as the central nervous system for any campus operations. It bridges the gap between environmental sustainability and workforce welfare.

Integrated Waste Analytics
Contractor Labor Compliance
Operational Performance Tracking
Real-time GPS Field Visibility